Omaha Beach - Previous Minutes

Minutes of an Ordinary Meeting of Members
held at Omaha Beach Community Centre
on Sunday 11 September 2005 at 10.00 a.m.

PRESENT:

Committee Members:

Greg Stenbeck - President
Peter Jackson - Treasurer
Jan White - Secretary
Michael Dow
Kim Fisher
David Hanson
Jonathan Hislop
Ron McMahon
Mike Prebble

In the Chair:

Greg Muir

Total Members:

51

In Attendance:

Bernard Walsh (Hesketh Henry Lawyers)

NOTICE:

Due notice having been given, the Chairman declared the meeting open.

QUORUM:

As more than 25 Members were present in person, the Chairman declared the meeting duly constituted.

APOLOGIES:

Ian Baudinet
Harvey White

PROXIES:

The Secretary declared that a total of 89 proxies had been received. 83 proxies were in favour of the motion appearing in the notice of the meeting and 6 proxies were against the motion.

VOTING:

The Chairman declared that voting on any matter would be by a show of hands in the first instance.

26 Members present were entitled to two votes each and 25 Members present were entitled to one vote each.

The total number of votes that could be cast on a show of hands was therefore 77.

All motions amending the constitution had to be carried by a three-fifths majority.

AMENDMENT OF CONSTITUTION:

Motion:

THAT the current rules of the Society (dated January 2003) be repealed and replaced in their entirety with the new draft constitution for the Society made available for public review prior to the Meeting on the Society's website at www.omaha-beach.org.nz.

Proposed: Greg Muir Seconded: David Hanson

The following Members spoke to the Motion:

Greg Stenbeck
Kim Fisher
John Fitzmaurice
Bill Freeth
George Anderson
Greg Muir
Lorna Kestrup
Margaret Simpson
Rob Simpson
Jo Richards
Betty Fitzmaurice
Darryl Maclean
Judy Crooks
Dean Revell
Alistair Dryden
James Ramage
Ivor Jones
Michael Dow
Alex Devenie
Toby Whitlock
Ann Blackmore
Joanne Palmer

The Chairman summarised the points discussed:

Inclusion of proxies for determining quorums
Contents of proxies
Appointment of OBRS nominees to the committee
Nature of membership in respect of OBRS members
Voting rights of Members
Life membership
Definition of Property Owner
Availability of membership to residents
Proposed change of name
Attendance at committee meetings

Amending Motions:

1. THAT the definition of "Property Owner" in clause 2.1 be deleted and replaced with the following definition:

"Property Owner" means, in respect of any Property:

a. where there is one owner appearing on the registered title of the Property, that owner; and
b. where there are more than one owner appearing on the registered title of the Property (whether jointly or as tenants in common), those owners collectively."

Proposed: Kim Fisher Seconded: Greg Stenbeck

Motion carried on a show of hands by the required majority.

2. THAT the words "or Resident" be inserted after the words "Any Property Owner" in clause 4.1a. of the proposed constitution AND THAT a definition of "Resident" similar to that set out in the existing constitution be inserted in clause 2.1 of the proposed constitution.

Proposed: Greg Stenbeck Seconded: Kim Fisher

Motion carried on a show of hands by the required majority.

3. THAT the words "present either in person or by proxy" in clauses 7.7 and 9.6 of the proposed constitution be deleted and replaced with the words "present in person".

Proposed: Kim Fisher Seconded: Greg Stenbeck

Motion carried on a show of hands by the required majority.

4. THAT the word "four" in clause 8.7c. of the proposed constitution be deleted and replaced with the word "two".

Proposed: Jo Richards Seconded: Greg Stenbeck

Motion carried on a show of hands by the required majority.

5. THAT the definition of "Corporate Appointees" be deleted from clause 2.1 of the proposed constitution AND THAT clause 8.1 of the proposed constitution be deleted and replaced with the following clause:

"8.1 Composition of the Committee: The Committee shall comprise 10 Committee Members, all of whom shall be Full Members."

Proposed: Bill Freeth Seconded: Jo Richards

Motion defeated on a show of hands.

Amended Motion:

Proposed: David Hanson Seconded: Greg Stenbeck

Motion carried on a show of hands by the required majority.

The Chairman declared the amended draft constitution duly adopted.

The business of the meeting having been concluded, the Chairman declared the meeting closed at 12.30 p.m.